The government of Kenya has adopted a unified payroll number (UNP) that will share human resources-related data to enhance the monitoring of payslips across state agencies. The system will grant government authorities the opportunity to monitor statutory payments in the public sector, making it easier to analyse, reconcile, and tame non-compliance in an attempt by the Ruto administration to tame the wage bill. According to the head of public service, this system seeks to revolutionize the payment methods of government officials, enhance administration processes, and ensure transparency.
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The government urged all Public Service entities to adopt the integrated Human Resource System by enrolling all their employees in the UNP, as it aligns with the multinational taskforce findings and recommendations of the capacity assessment and rationalization of the public service report (CARPS). Under the newly introduced UPN Allocation System, every public servant is set to have a permanent unique identification number. This system seeks to transform the management of government employees’ payroll, fostering enhanced efficiency and greater accountability in an attempt to improve service delivery in the public sector.
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The initiative towards an integrated data platform follows the recommendations of the CARPS Report (2015), which proposed, among other things, the implementation of a Unified Human Resource and Payroll Number generating system (UHR and UPN) for the Public Service. The CARPS report highlighted the need for a unified system linked to various databases such as the National Registration, Kenya Revenue Authority (KRA), and Integrated Financial Management Information System (IFMIS). However, it warned of weak controls in human resource information and payroll management, a lack of a skills and competency framework, and the recruitment of underutilized staff.
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